Members and roles
A workspace holds everything you work on, from the categories down to the hours you track. You can work alone in it, or share it with somebody like an assistant or a bookkeeper.
You need Team to share a workspace. Solo is for one person and comes with no places to give away. See Solo and Team.
Everybody has a role
| Role | What they can do |
|---|---|
| Owner | Sees and changes everything, and can archive or delete the workspace. Every workspace has exactly one Owner. |
| Admin | Sees and edits all content, including labels, and manages members and invitations. Cannot archive or delete the workspace, or change another admin. |
| Member | Works with tasks, with an access level you choose (below). |
Member access levels
| Level | What they see and edit |
|---|---|
| Limited | Sees only their own tasks and the ones you assign them. A safe place to start with somebody new. |
| View all | Reads every task in the workspace, and edits only their own and the ones you assign them. |
| Edit all | Edits and assigns every task and category. Cannot create or rename labels, or manage members. |
Everybody logs their own hours, and nobody edits anybody else's. An owner or an admin can read everybody's, through the User control on the timesheet.
A shared task carries two names
Once there's more than one of you in a workspace, you'll see them side by side in the editor.
The assignee is who the job is for. You set it, you change it, and you can set it on a pile of tasks at once from the bulk bar. A Limited member only sees the tasks you assign, so assign one to bring them in on it. You can also filter any list by assignee, including Nobody.
The owner is who made the task. Nydli fills it in, and nobody can change it. It answers the question "whose task is this?" in a workspace where that has more than one answer, and that's why you never see it in a workspace of one.
Neither of them decides who may edit the task. That's the member's access level, in the table above.
Invite somebody with their email address
You invite people from Settings → Members. Pop in their email address and pick a role, and Nydli emails them the invitation. If the email can't go out for some reason, Nydli tells you, and you get the link to copy and pass on yourself.
The invitation is tied to the address you entered, so only that person can use it, and it expires after 7 days. They can accept it with an existing Nydli account, or create one from the link.
If you copy the link and send it yourself, they get one more email when they sign up. They open it to confirm their address, and then they're in.
You'll see them under Pending invitations, and you can revoke one whenever you like.
Your account has a set number of member accesses, and all its workspaces share them. A pending invitation holds one until somebody accepts it, or you revoke it, or it expires. If you revoke one you no longer need, you get the place back. See Solo and Team.
You switch workspaces from the sidebar
If you belong to several, you switch between them from the workspace name at the top of the sidebar. See More than one workspace.
You can also be signed in to up to five Nydli accounts in the same browser, say a personal one and a company one, and swap between those from the account menu. That's a different thing from a workspace: an account is who you are, a workspace is where the work lives.
People can leave, and you can remove them
An Owner or an Admin removes a member, and members can leave on their own. Either way, what the person did stays in the workspace, so their tasks, their hours and their activity are all still there. The Owner can never leave or be removed.
You make, archive and delete them in Settings
You'll find all three in Settings → Workspaces, and they have a page of their own: More than one workspace.
The part that belongs here is who may do it. Only the Owner can archive or delete a workspace, and when one is archived, only the Owner can still see it.