Members and roles
A workspace holds your categories, tasks, labels and tracked time. You can work alone in it, or share it with others — an assistant, a bookkeeper, a collaborator.
Roles
| Role | What they can do |
|---|---|
| Owner | Everything, including managing Admins and the workspace itself (archive, delete). Every workspace has exactly one Owner. |
| Admin | Sees and changes everything, manages Members and invitations. |
| Member | Works with tasks, with an access level you choose (below). |
Member access levels
| Level | What they see and edit |
|---|---|
| Limited | Only tasks they created or are assigned to. |
| View all | Sees everything, edits their own. |
| Edit all | Sees and edits all tasks, categories and label assignments — without member management. |
Everyone's tracked time is their own: no one edits another person's time entries.
Assigning tasks
A task can have an assignee. For a Limited member, assignment is what makes a task visible — assign a task to bring them in on it.
Inviting someone
Invite people from Settings → Members: enter their email address and pick a role. Nydli then gives you an invite link to copy and send them yourself — by email, chat, however you like.
The invitation is tied to the address you entered, so only that person can use it, and it expires after 7 days. They can accept it with an existing Nydli account, or create one from the link.
Pending invitations show up under Pending invitations, where you can revoke one at any time. Your workspace has a limited number of member accesses, and each pending invitation reserves one until it is accepted, revoked or expires — so revoke invitations you no longer need to free the access.
Switching and multiple accounts
If you belong to several workspaces, the sidebar shows a workspace switcher. Separately, you can also be signed in to up to five Nydli accounts in the same browser (say, a personal and a company account) and switch between them from the account menu.
Leaving and removal
An Owner or Admin can remove a member; members can leave on their own. Either way the person's contributions — tasks, time, activity — stay in the workspace. The Owner can never leave or be removed.
Archiving a workspace
The Owner can archive a whole workspace: it becomes read-only and drops out of daily use, but nothing is deleted, and the Owner can still open it. Deleting a workspace permanently is a separate, deliberately heavier step that asks you to type the workspace name to confirm.