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Exporting your work

Everything you put into Nydli is yours, and you can take a copy whenever you want.

You get the whole workspace as zip files​

Under Settings → Data, the box Download the workspace has the name of the workspace you're in, and that's the one Nydli packs up. That's every task and subtask, the categories and labels, all the hours that have been logged, and the files and images on the tasks. To download a different workspace, choose it in the menu under Workspace in Settings first.

It takes a little while, so we run it in the background. You type your password and press Start the export, and we send you an email when it's ready. You can close the page in the meantime.

Only the Owner can download it. The file holds every member's tasks and their email addresses, so we don't let an Admin or a member take it. Everyone else sees the box with a line saying so.

What's in the download​

We split a big workspace into several zip files rather than one huge one, and a task always lands in the same zip as its subtasks and its files.

Inside you'll find:

  • Your tasks, one document each, in folders that match your categories. You can open them in any text editor, so you don't need Nydli to read them.
  • Your hours, as a spreadsheet.
  • The files and images from the tasks, in the same folders as the documents.
  • A note saying what's in the download and what isn't.

We add one more file that holds everything in a form another program can read, in case you ever want to move your work into a different tool.

We leave out tasks in the Bin, because we delete them after 30 days anyway. We include archived tasks, marked as archived.

We keep the files for 7 days​

When the export is ready, you'll find a download button for each file in Settings → Data, and the email has a link for each one too. The links only work when you're signed in to Nydli as yourself, so a forwarded email doesn't give anyone the files.

We delete the files after 7 days. If you don't need them that long, you can delete them yourself in Settings → Data, or with the link in the email.

You can have one export at a time in each workspace, and you can start five in a day. To start a new one, delete the one that's there first. If you change your mind while it's being packed, press Cancel the export.

You can take out one task, or the timesheet​

If you only want something smaller, you don't need all of it:

  • One task: open it and use the Download menu in the top bar. Send a client the PDF.
  • The timesheet: the Export menu on it gives you a spreadsheet, a PDF or a few other formats, and you get exactly what the timesheet is showing.

Your own account comes separately​

Settings → Profile → Download your account data is a different thing. You get your profile, your settings, the record of where you've signed in and the emails we've sent you. It also has what you've done yourself in each workspace you're still in, and if you're the one who pays, your billing details and purchases. It doesn't hold your tasks or your hours, because those belong to the workspace. The workspace owner can download all of them with Download the workspace.

Before you delete anything​

If you're closing an account or a workspace, download it first.

When you close an account, we delete nothing for seven days. A workspace you delete goes at once, hours and all, and we don't put it in a Bin.

The download includes archived tasks, but not the Bin. If there's something in the Bin you want to keep, restore it before you take the copy.