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Import from ClickUp

Coming from ClickUp? Don't type it all in again. Nydli imports your lists and tasks, with the subtasks and logged hours on them, and shows you exactly what will happen before it writes a thing.

You'll find it at Settings → Data → Import from ClickUp. You need to be the workspace Owner or an Admin, because an import creates labels.

Nydli only ever reads​

The import reads from ClickUp and never writes to it. We never change, move or delete anything in your ClickUp workspace, so your old setup is still there if you want to go back and look at it.

We run the whole transfer in Europe, and nobody else sees it. We never send any of it to an AI.

You need a token from ClickUp​

ClickUp gives you one from your own account. Click your avatar there, then Settings → ClickUp API → Generate, and paste what it gives you into Nydli.

We never store the token. Nydli uses it for this one import and throws it away when you close the window. Delete it in ClickUp afterwards if you like.

You do it in four steps​

  1. Connect. Paste the token.
  2. Choose the lists. Everything inside a list comes with it, subtasks included. Nydli marks the lists you've already imported and won't let you pick them again, because importing them twice would double their hours on your timesheet.
  3. Choose what comes with them. The options are below.
  4. Look it over. Nydli reads your tasks and shows you exactly what it will create, and what it can't import, before it writes anything. You tick to say you've read what happens to your data, and then the Import button works. Nothing has touched your workspace until you press it.

Six choices worth thinking about​

  • Comments. We haven't built comments in Nydli, so the import copies them into the bottom of the task's notes as text. This is the slow one, because ClickUp hands over comments one task at a time. If you have a couple of thousand tasks, most of the time the import takes goes on this. If you leave it off, the comments stay in ClickUp.
  • Checklist items as subtasks. ClickUp's checklists become real subtasks. If you leave it off, the list stays as a checklist in the notes.
  • Custom fields. You choose for each field. As labels turns a field with a handful of options into a label tree you can filter on, in the notes keeps it as text on the task, and leave it out skips the field. A field that holds a number or a sentence only makes sense as text.
  • Images in ClickUp's descriptions. Nydli copies them into your account's storage, so they count towards it. If you leave it off, they keep loading from ClickUp. Video links in the notes get their preview pictures during the import either way, and those count towards the storage too.
  • File attachments. These come after the tasks are in, so you can see how much there is before you commit to it. See below.
  • A "ClickUp import" label on everything, so you can find the imported work and tell it apart from what you already had. You can delete the label whenever you like, and the undo still works.

It takes a while, and you can walk away​

A full workspace takes twenty minutes or more, because ClickUp only hands it over so fast. You don't have to watch it.

If you close the window, a small card stays in the bottom right of every page. It tells you which step it's on, how far it has come and roughly how long that step has left. When it finishes, the same card becomes the summary. You'll also find it afterwards at Settings → Data.

Cancel the import stops it within a few seconds, and it keeps nothing it has read. The workspace stays exactly as it was.

You decide about the files at the end​

File attachments are their own step. When the tasks are in, Nydli tells you how many files there are, and whether they fit in the account's storage. Then you choose whether to take all of them, only the ones under a size you pick, or none. The summary names every file left behind, so you always know what stayed in ClickUp.

A few stay behind whatever you choose, and the panel counts them: files that are bigger than we allow, and anything over the number of files we let one task hold.

The storage belongs to the account that owns the workspace, and every workspace on that account shares it. If you're importing into a workspace someone else owns, the panel only tells you whether the files fit. See Storage.

What can't be imported​

Some of it is because we haven't built the feature, and some because ClickUp won't hand it over:

  • Repeat rules. ClickUp doesn't let us read them, so a repeating task arrives as an ordinary one. Set the repetition up again in Nydli. See Recurring tasks.
  • Docs, whiteboards, goals, chat, automations and templates stay in ClickUp.
  • Dependencies, saved views and guests. We haven't built those in Nydli.

The review step lists all of it for your own workspace before you decide, and the summary repeats it afterwards.

Your dates keep the day they had in ClickUp​

We keep the day a task had in ClickUp, even if your two accounts are set to different time zones, so a task due Friday there is due Friday in Nydli.

You can undo the whole import for 7 days​

You'll find it in Settings → Data. Nydli tells you first what the undo would take with it beyond the import itself, like the tasks you've added inside imported categories and the hours you've logged since. After the 7 days the imported work is yours, like anything else here.

You get a report when it finishes​

It arrives in your downloads as a text file, and it says what Nydli imported and what it left behind. Download the report again is on the same screen, and afterwards under Settings → Data.

If something goes wrong​

A failed import leaves nothing behind, and your workspace is exactly as it was. Download the error report gives you a file you can send us, and it says which step failed and what the error was, without your name, your email address or anything out of your tasks.